Privacy Policy

This Privacy Policy (“Policy”) explains how KEYBOARD GROUP LLC (“we,” “us,” or “our”), doing business as ApplyRyt, collects, uses, discloses, and protects the personal information of users (“you,” “your,” or “User”) who access or use the ApplyRyt platform, website, and related services (collectively, the “Service”).

By creating an account, making a payment, or using ApplyRyt in any way, you consent to the practices described in this Policy. This Policy should be read together with our Terms and Conditions and Refund and Cancellation Policy.

1. Information We Collect

We collect personal and non-personal information that you voluntarily provide or that is automatically collected when you use the Service. The scope of information collected may vary depending on the requirements of specific job applications submitted on your behalf.

1.1. Information You Provide

When creating an account, completing onboarding, or using ApplyRyt features, you may provide:

• Account Information: name, email address, and password (via Google OAuth or credentials-based registration);
• Contact Information: WhatsApp phone number (including country code) for daily communication and support;
• Professional Information: work experience, education history, skills, certifications, and uploaded resumes;
• Job Application Details: information necessary to complete job applications on your behalf, which may include personal identifiers, work authorization details (e.g., visa status, OPT/EAD information), educational history, employment history, and other details required by specific employers or job portals;
• Account Credentials: job portal login credentials (e.g., LinkedIn, Indeed) and, when necessary, email account access for OTP verification, shared directly between you and your assigned team member;
• Payment Information: payment details when purchasing a subscription (handled securely and exclusively by Stripe — ApplyRyt does not store or access your full credit card numbers);
• Communications: messages sent to our support team via email or WhatsApp.

1.2. Automatically Collected Information

When you visit our site or use our platform, we may automatically collect:

• Device information (browser type, operating system, IP address);
• Usage data (pages visited, actions taken, time spent on site);
• Cookies and similar technologies to maintain session authentication and enhance user experience.

1.3. AI Data Processing

ApplyRyt uses artificial intelligence, including third-party AI services such as OpenAI, powered by our proprietary system RezRyt™, to analyze your profile, generate customized resume content, and tailor application materials to specific job descriptions. Your profile and resume data are processed solely for the purpose of generating personalized outputs and delivering the Service.

2. How We Use Your Information

We use collected information to:

• Operate, maintain, and deliver the ApplyRyt service, including submitting job applications on your behalf;
• Generate and deliver AI-customized resumes and application materials through RezRyt™;
• Communicate with you daily via WhatsApp and email regarding your job applications, updates, and service delivery;
• Provide customer support and respond to inquiries;
• Process payments and manage subscriptions;
• Improve and personalize the user experience and platform functionality;
• Monitor platform usage and prevent fraudulent or unauthorized activity;
• Comply with legal obligations.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. How We Share Information

We share your data only as necessary to provide and operate the Service:

• Job Appliers (Service Team): Your assigned ApplyRyt team member (“Job Applier”) will have access to your profile, resume, job preferences, and, when necessary, your job portal and email credentials solely for the purpose of submitting job applications on your behalf. Job Appliers are bound by confidentiality obligations.
• AI Service Providers: Your profile and resume data may be processed by third-party AI providers, specifically OpenAI, for the purpose of generating customized application materials. We do not sell your data to these providers. Processing is subject to their respective privacy and security policies.
• Cloud Hosting: We use Amazon Web Services (AWS) for secure cloud hosting and data storage. AWS is contractually obligated to protect your data.
• Payment Processing: We use Stripe for payment processing. ApplyRyt does not store or access your full payment information. Stripe handles your payment data in accordance with its Privacy Policy and PCI-DSS security standards.
• Email Services: We use Hostinger SMTP for sending transactional emails such as payment confirmations, onboarding instructions, and service notifications.
• WhatsApp Communication: We use WhatsApp (owned by Meta) as a primary communication channel for daily coordination, support, and service delivery. Messages sent via WhatsApp are subject to WhatsApp/Meta’s own privacy policy and data practices. ApplyRyt is not responsible for how WhatsApp handles message data on its platform.
• Legal Compliance: We may disclose information when required by law, court order, or legal process.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred under strict confidentiality agreements.

4. Data Storage and Security

ApplyRyt stores all user information, resumes, application records, and related data securely on Amazon Web Services (AWS), including Amazon S3 for file storage and Amazon DynamoDB for database storage. We employ industry-standard security measures including:

• Encryption of data in transit (HTTPS/TLS);
• Access controls and authentication safeguards (including rate limiting, CSRF protection, and secure session management);
• Stripe webhook signature verification for payment security;
• Regular security monitoring.

While we strive to protect your data, no internet-based system can be guaranteed 100% secure. You use the Service at your own risk and acknowledge that credential sharing with your assigned team member carries inherent risks as described in our Terms and Conditions.

5. Payments and Financial Data

All payments are processed through Stripe, a PCI-DSS compliant third-party payment processor. ApplyRyt does not store or access your full payment information such as credit card numbers.

Your payment data is handled directly by Stripe in accordance with its Privacy Policy and security standards. Billing receipts are sent by Stripe directly to your email address.

6. Data Retention

We retain personal and professional data as follows:

• Active accounts: Data is retained for as long as your account remains active and your subscription is in effect.
• After subscription ends: We retain your data, including resumes and application records, for 12 months after your subscription ends. This is because employers and job portals may respond to applications weeks or months after submission, and we want to ensure you do not miss any opportunities. After 12 months of inactivity, your data will be deleted or anonymized.
• Early deletion requests: You may request deletion of your data at any time by contacting legal@applyryt.com. We will process deletion requests within 30 days. Please note that if you request early deletion, we will no longer be able to provide resumes or records for past applications, and any pending employer responses may be missed.
• Legal retention: We may retain certain data beyond these periods where required by law or for legitimate business purposes such as fraud prevention, dispute resolution, or compliance with legal obligations.

7. Cookies and Tracking Technologies

ApplyRyt uses cookies and similar technologies to:

• Maintain session authentication and keep you logged in;
• Analyze traffic and usage trends using our own internal analytics (we do not use third-party analytics services such as Google Analytics);
• Enhance overall functionality and performance.

You may adjust your browser settings to refuse cookies, but certain features of the Service may not function properly without them.

8. Google Authentication

ApplyRyt offers sign-in via Google OAuth. When you sign in with Google, we receive your name, email address, and profile picture from Google. We do not receive or store your Google password. We use this information solely for account creation and authentication purposes.

9. User Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access and review your personal data;
• Correct inaccurate information;
• Request deletion of your data (subject to the retention terms described in Section 6);
• Withdraw consent for certain processing activities;
• Request a copy of your data in a portable format.

To exercise these rights, contact legal@applyryt.com. We may verify your identity before processing your request. We will respond to all valid requests within 30 days.

10. California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You may request that we disclose the categories and specific pieces of personal information we have collected about you.
• Right to Delete: You may request that we delete your personal information, subject to certain exceptions.
• Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.
• No Sale of Personal Information: ApplyRyt does not sell personal information to third parties as defined under the CCPA.

To exercise your CCPA rights, contact legal@applyryt.com.

11. Do Not Track Signals

Some web browsers transmit “Do Not Track” (DNT) signals. ApplyRyt does not currently respond to DNT signals, as there is no industry-standard method for honoring these requests. We do not use third-party tracking services for advertising purposes.

12. International Data Transfers

ApplyRyt is based in the United States. Your data may be processed in other countries where our service providers operate (e.g., AWS data centers, OpenAI processing servers). By using the Service, you consent to such international data transfers, which will be handled in compliance with applicable data protection laws.

13. AI-Generated Content and Privacy

Your profile and resume data are processed by AI systems (including OpenAI) solely for the purpose of generating customized application materials. Key points:

• AI processing occurs on secure servers operated by ApplyRyt and its AI service providers;
• Your data is not used to train third-party AI models without your explicit consent;
• We may use anonymized and aggregated data to improve our own algorithms and service performance;
• AI-generated content may not always be perfectly accurate. You are encouraged to review materials when used outside of ApplyRyt.

14. Data of Minors

ApplyRyt is intended for individuals aged 18 and older. We do not knowingly collect or maintain information from anyone under 18. If we discover that we have inadvertently collected data from a minor, we will promptly delete it. If you believe a minor has created an account, please contact legal@applyryt.com.

15. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal, operational, or service changes. Any modifications will be posted on this page with a revised “Last Updated” date. For material changes, we will notify active subscribers via email. Your continued use of the Service after such updates constitutes acceptance of the revised Policy.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:

KEYBOARD GROUP LLC (ApplyRyt)

30 N Gould St Ste R, Sheridan, WY 82801, United States

Email: legal@applyryt.com